by Spark Team

As HR data becomes more prevalent in the workplace, the fear and mystery surrounding it threatens to prevent companies from making the most of it. Here, we dispel the four biggest myths about HR data (spoiler: They’re not all myths).

As the future workplace becomes a reality, data is finding its way into every aspect of our jobs—and HR is no exception. The data derived from individual HR departments—to say nothing of millions of HR departments taken in aggregate—is vast and complex: What are the average salaries by geography and job function? How much are Canadians saving for retirement? What are the most overtaxed commuting routes?

“We’re paying 1 in 5 Canadians every month, working out to around 2.6 million employees” said Holger Kormann President, ADP Canada. “We submit $41.5B every year to the CRA in remitted taxes. We have a lot of information about the economy, tax filings, and what’s happening in the workforce.”

Not surprisingly, there is a lot of mystery and misunderstanding surrounding HR data. At the 2019 SXSW® Conference in Austin, Texas, Jack Berkowitz, SVP of product development at ADP and Marc Rind, ADP’s chief data scientist and VP of product development, talked about the four most common myths.

1. HR Data Is Not Very Useful

Employees are the heart of any business, and payroll data can answer some important questions about how your business is functioning. “And not just, ‘What’s my turnover rate?’ or ‘How many employees do I have?’” said Berkowitz.

For example, one critical HR metric is Time to Fill: how long it takes a company to replace a lost employee. “If I’m a sales VP, and I’m running numbers based on how many salespeople I have, that time to fill number is really vital,” he said. “If I’m having high turnover on my sales force, that probably becomes my most important number.”

“This data may seem very elementary,” he said, “but it provides all sorts of important insights.”

2. HR Data Needs to be Controlled by the HR Team Because Managers Won’t Use it Correctly

This myth is as prominent as it is false. “At the end of the day, the people who can make change—the managers and leaders—need to know what’s going on in their organization,” said Rind. Traditionally, HR has analyzed and interpreted data before getting it into the hands of managers. “And by the time they get that information out to the field, it’s already too late,” said Rind.

“In the future of work, we’re all becoming more data-literate,” he continued. Customers want to get the data to decision makers as quickly as possible “so they can see that their overtime is way too high, or it’s improving, or this particular store is really spending too much,” he said. “It builds accountability and awareness in the managers without them having to spend too much time digging in.”

3. Data Could Be Misused if Not Treated with Care

“This is not a myth,” said Berkowitz. “It takes an incredible amount of discipline and trust, and you have to earn and maintain that trust while you’re working with data.”

Privacy and security are among the most pressing issues surrounding data in the workplace, and it’s vital for any company—much less one that processes data for more than 1 in 5 Canadians—to prioritize them.

“It’s more than just informed consent of, ‘Gee I clicked through something,’” said Berkowitz. “It’s actually letting people understand where the data is going and how it benefits them.”

4. Robots Are Coming to Take Your Job Away

This is not just a myth; it’s the exact opposite of the truth, said Rind.

“I think robots are coming to help humans be better humans,” he said. “By having the machines handle filling out forms, or approving time cards, or even getting direction of where they need to go focus, it’s giving people time back to do the things machines can’t do.”

While the fear of being replaced by robots is real, the fact is that people should be relieved to have robots picking up the jobs that prevent them from making the most of their talents.

“If people can do a job that can be handled by a machine, they’re not doing the right job,” Rind said. ADP Canada has an internal service solutions and automation team that focuses in how technology can remove manual tasks and automate work so that employees have time to focus on meeting the needs of clients. “In the first 9 months of the fiscal year, [ADP has] saved over 14,000 hours of low value manual work. The majority of which now allows our Service team to focus most of their time on ensuring payroll and tax form accuracy” states Domenic Lo Russo, Director of Service Solutions and Automation at ADP.

Quickly transforming the mindset of our associates to embrace the human/robot collaboration allows for the initial fear and skepticism to turn into excitement for the future.

Danielle Christensen, an ADP Service Specialist is looking forward to the future – “the team blows my mind with what they have been able to accomplish so far…and I feel like it’s just the beginning”

This article originally appeared on SPARK Powered by ADP.