How to Plug into Employee Productivity and Data Security
Businesses of all shapes and sizes depend on technology to connect with customers and employees, process orders, and, quite simply, do business. Since 80% of company computers store sensitive or confidential information1 and 85% of businesses have experienced one or more security breaches in the last year2, safeguarding sensitive information should take centre stage.
It goes without saying that computers should be password-protected, have up-to-date antivirus and malware software, and be regularly backed up to avoid catastrophic data loss. Here are other concerns to consider:
- Network Security: Do-it-yourself network design can sometimes cause security gaps that compromise safety. Get configuration help, particularly if you have mobile workers.
- Business continuity: Have a plan to access your information in a crisis (which could involve cloud-based back-ups for 24/7 access).
- Insider attacks: 18% of malicious attacks arise from corrupt insiders3 and yes, this means employee theft. Be aware of the risks and get help to set processes to prevent unauthorized access to confidential data.
- Keep up-to-date: If your software is out of date, security patches fall behind and leave you vulnerable. Automate updates reduce risks (and if you don’t know how, get I.T. help).
There are also ways you can empower employees to help keep your data safe:
- Set policies: Clearly explain corporate policies on key issues like email use, posting to social media, mobile access to networks, and restricting access to some websites. Don’t forget to review policies annually.
- Lost (or stolen) devices: Accidentally leaving laptops or smartphones in taxis, airplanes, or hotels can happen, so you might want to look into options to remotely erase data.
- Reckless surfing/email: Connecting from a hotspot or using the company laptop for personal use increases corporate network security risks. Set policies for how and where corporate hardware can be used and keep staff aware of the risks.
- Educate staff: Provide regular training to ensure compliance and answer questions.
- Be informed: Threats to information security are always changing. Subscribe to newsletters, attend seminars, or build a relationship with an I.T. expert to keep pace.
With proper planning you CAN protect your most valuable corporate asset – your information – and enable employee productivity.
How to Plug into Employee Productivity and Data Security (PDF version)
1. Shred-it, How Secure Is Your E-Media Disposal Process?, 2008
2. Shred-it, Security Breaches, 2012
3. WatchGuard, Top 10 Threats to SME Data Security, 2008
The information contained in this HR Tip Sheet is summary in nature and is intended to provide general guidance. It should not be viewed as a replacement for legal or professional advice.
The ADP logo and ADP are registered trademarks of ADP, Inc. All other trademarks and service marks are the property of their respective owners. Copyright© 2013 ADP, Inc.